Ideal Data Privacy Practices Businesses Need

Data Privacy for Conscious Companies

When it comes to securing data and data privacy, the best defense is usually a good offensive strategy for your company, employees and IT infrastructure. Although the US currently has no GDPR-type policy, it is also important for US businesses to access their security vulnerabilities and develop a comprehensive privacy policy for company data.

In order to put a comprehensive data privacy policy or practice in place, businesses must first have an understanding of what is needed and what goes where. So if your business is struggling with putting a data privacy strategy in place, here are the four steps to get your business started on the road to privacy.

Step 1 – Identifying the Data Your Business Collects

The first step to mapping out a data privacy strategy is identifying the customer data your business collects through its systems. In this first and most important stage, you must identify the data trails and how customer data passes through your systems. Here, you are expected to identify both structured and unstructured data such as; customer transactions and social media engagements. Identifying these trails will help define how these data can be protected.

Step 2 – Developing a Data Privacy Strategy

Once the data trails in your business IT infrastructure have been identified, the next step is developing a strategy that ensures data privacy for each trail. This strategy will take into consideration employee habits, data storage, the safety of transactions and the information you collect. During this phase, it is expected that the top employee from every department highlight the data that a department processes and how they can be safeguarded.

Step 3 – Cleansing Customer Data and Protection Initiatives

Once you have audited the data identified in step 1, it is easy to note the customer data that is still in your system and no longer needed. Examples of this irrelevant data are personal bios of old employees or the marital status of your customers. If certain data clusters are found to be irrelevant, they must be deleted. Also, once you have audited collected data, a data privacy policy which protects these data must be put in place. These policies can be defining the level of employees that can access confidential data to regularly updating security systems and certificates.

Step 4 – Training Employees and Outsourcing Data Privacy Strategizing Tasks

Human error plays a huge role in many of the data breaches and compliance issues businesses face in relation to data privacy. Therefore, it is important that both old and new employees who handle data are continuously trained to adhere to the data privacy regulations that impact your business as well as cyber security best practices. It is also highly recommended that businesses with limited knowledge of data privacy and cyber security work with a knowledgeable IT professional to develop a comprehensive data privacy policy.

At IND Corporation, we understand the difficulties that you will face with auditing and securing your data at a technical level. That is why we have made our experienced data strategists available to both large and small businesses interested in developing a customized data privacy policy. Contact us today to learn more about how we can help.