How to Create a Secure Email Platform for Your Company

Secure Email Today to Protect Your Data Tomorrow

Technically speaking, integrating a secure email platform for your business generally involves working with a managed service provider. This means you would not be developing an email platform from scratch but working with the APIs or tools already created by an email service provider. It is very important to note that securing whatever email platform you use must be a top priority due to the fact that successful email breaches could cost your business approximately $188,000.

To avoid such heavy losses, a secure email platform, communication policy, and collaboration framework must be set up to handle your company’s activities. But how does one go about securing his or her company’s emails?

3 Tips to a Secure Email Platform

  1. Implement a Cybersecurity Plan: The first step to ensuring that your direct communications via emails are secure is a cybersecurity assessment of IT infrastructure. Following that, you must develop a cybersecurity plan. This plan must take into consideration your website or mobile app’s security as well as the security of your email services. The need for a comprehensive cybersecurity plan is due to the fact that leakages and cyber-attacks that target your emails can be carried out through multiple fronts or access points.
  2. Integrate an Encryption Policy: In today’s digital world, hackers are on a constant prowl, sniffing out any personal information they can take advantage off. This is why even social media platforms such as the Facebook Messenger and WhatsApp currently integrate the use of encryption to secure conversations. Therefore, if informal conversations must be guided, then formal/business communications must be ‘doubly-secure’. A secure email is one that is encrypted according to the level of security your business requires. Service providers like Microsoft Outlook and Gmail provide you with external plugins or encryption certificates which you can purchase to beef up your email security. You can also choose to make use of a third-party encryption service to ensure your communication channels are totally secure.
  3. Train Employees in Email Security: Human errors and a poor understanding of the vulnerability of emails and communication servers have been responsible for 38% of data breaches. While choosing the right email service provider, setting up encryptions, and a cybersecurity plan are all important factors, your staff must also be trained. Your team needs to fully understand the dangers associated with mobile emailing or using any device/network that has not been vetted or encrypted for official work.
  4. Implement Email Journaling and Archiving: Email journaling is the process of recording all communication via email within an organization. Email journaling is a huge asset to a company’s achieving strategy. With an accurate record of users’ messages, retention policies can be easily monitored, maintained, and organized. An email archiving strategy stores emails in the most protected manner by moving one secure copy of the email immediately after it has been sent or received. This solution maintains your business data in a way that cannot be altered.

As you can probably tell from the examples here, setting up a secure email for your business is a technical task that must be done by experienced professionals. And this is where IND Corporation comes into play. You can contact us today to learn more about how we can develop a comprehensive cybersecurity plan to secure your business emails and IT infrastructure.