Why You Should Encrypt Your Company’s Hard Drives

Even if your NJ business issues company-owned computers to your employees (as opposed to having your workers use their personal computers, laptops or mobile devices for work), can you be sure that the data that is stored on the computer’s hard-drive is secure?

After all, a computer, especially a laptop can be dropped, drowned in spilled coffee, lost, or worse…

For these and for any circumstance that can put your corporate data at risk, we recommend that all computer hard drives be encrypted. This is different than encrypting data as it is being transmitted over the Internet or between computers; this is encrypting the data as it sits on the hard drive.

This is especially important if a laptop is stolen because thieves are savvy and know how to circumvent the login and access the files on the drive. If the computer hard-drive isn’t encrypted, it can be removed and inserted into another computer to bypass Windows or other security logins, and then access all of the data on the drive. Those files could include sensitive information about your clients, your employees, and your company. Encrypting the data ON the hard drive makes it more hacker-proof.

Encryption as Policy

Encrypted hard drives should be a company policy for all computers, but especially for employees who take their computers with them, such as outside salespeople who travel to call on clients, workers out at construction sites, or executives on the road; imagine all the intellectual property and business intel those CEOs and business owners have on their laptops. It must all be protected and a password simply isn’t enough to do the trick.

If your laptop users go to industry conferences, using an encrypted hard drive will safeguard company files from competitors who may see an opportunity to snoop (or steal) from you after a seminar.

Who holds the key to decryption?

Encryption is relatively simple to implement and is well worth it. But what if you need to access the files on the hard-drive and can’t login to the drive using normal login procedures? Having the decryption key means having access to files even when the disk is corrupt.

Therefore, it is vitally important that you have a way to securely store the decryption key or password to decrypt the drive.

For businesses that work with managed IT services providers, their IT partner will have the key and be able to unlock the files for authorized users. Having a good policy in place around the encryption/decryption key is also vital to the safety and accessibility of your company files. The key should be securely stored where unauthorized individuals won’t find it, along with a way to recover lost passwords in case employees leave the company unexpectedly, possibly leaving their hard-drives locked and inaccessible.

Looking for the key to more secure mobile computing for your employees? Need the assurance that your corporate data is safeguarded against intrusion anywhere your workers go?

Contact IND Corporation to discuss your NJ company’s IT needs, and find out how our managed IT services help lock up your data security and much more.